At AllFocal Optics Limited (“we”, “our”, “us”), we are committed to safeguarding your privacy during the recruitment process in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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This policy explains how we collect, use, and protect your personal data when you apply for a position with us.

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1. Who We Are

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AllFocal Optics Limited is the data controller for the personal data you provide during the recruitment process.

Contact Details:

AllFocal Optics Ltd

Registered office address

Ketton Suite Main Road, Barleythorpe, Oakham, Rutland, England, LE15 7WD

 

2. Personal Data We Collect

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We may collect and process the following types of information:

• Identity and contact details (name, email, phone number, address)

• Curriculum Vitae (CV), cover letter, employment and education history

• Interview notes and assessments

• References and right-to-work documents (passport, visa)

• Information from background checks, where required

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3. Purpose and Legal Basis for Processing

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We collect and process your data for the following purposes and under the following lawful bases:

PurposeLegal Basis (UK GDPR)

Evaluating your job applicationArticle 6(1)(b) – Necessary for the performance of a contract

Communicating during the recruitment processArticle 6(1)(f) – Legitimate interests

Verifying your right to work and checking referencesArticle 6(1)(c) – Legal obligation

Creating a talent pool for future vacancies (if opted in)Article 6(1)(a) – Consent

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4. How We Store and Share Your Data

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We store your personal data securely using appropriate technical and organisational measures. We may share your data with:

• HR and hiring teams within AllFocal Optics

• Third-party service providers (e.g., recruitment agencies, background check providers)

• Legal or regulatory authorities when required by law

We do not transfer your personal data outside the UK unless adequate safeguards are in place.

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5. Data Retention

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If your application is unsuccessful, we will retain your data for up to 12 months from the date of your application, unless you request otherwise. If you are successful, your data will be transferred to your employee file and subject to our employee privacy policy.

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6. Your Rights Under UK GDPR

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You have the following rights regarding your personal data:

• Access – to request a copy of your data

• Rectification – to correct inaccuracies

• Erasure – to request deletion of your data

• Restriction – to limit how we process your data

• Objection – to processing based on legitimate interests

• Data portability – to receive your data in a usable format

• Withdraw consent – where processing is based on your consent

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To exercise these rights, please contact us at: [Insert contact email].

If you believe your data rights have been violated, you may lodge a complaint with the Information Commissioner's Office (ICO):
https://www.ico.org.uk

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7. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our careers page.

Contact Us
For any questions, please contact: 

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